As a business owner, you know that a POS system is a crucial part of your business. It can help you keep track of your inventory, customers, and sales.
But with so many POS system options on the market, how do you know which one is right for your business?
When choosing a POS system for your business, there’s no one-size-fits-all solution. But with so many great options on the market, you’re sure to find a perfect system for your business.
Whether you’re looking for an easy-to-use system for your retail business or a more robust system for your restaurant, we’ve got you covered.
Luckily, we’ve done the research for you and compiled a list of the best POS system options in Malaysia.
What does a POS System Do?
When it comes to running a business, there are a lot of things you need to keep track of. From inventory to sales to customers, it can be a lot to manage. But one of the most important things to track is your finances.
After all, without proper financial management, your business can quickly become a mess.
That’s where a POS system comes in. A POS system, or Point of Sale system, is a crucial tool for any business. It allows you to keep track of your sales, customers, and finances all in one place.
It also gives you the ability to track inventory levels and track sales history so that you know when certain items sell better than others.
Some POS systems also include more advanced features such as customer loyalty tracking, gift card processing, and integrated accounting.
Cloud POS VS Traditional POS: What’s The Difference?
Before we delve into the differences, let’s explore the meaning of Cloud-based POS.
Companies have been exploiting the term “Cloud” and while many people are familiar with it, few understand what it truly means.
Fundamentally, “Cloud” is just a fancier term for “Internet”. Your Cloud-based system is an Internet-based system. It really is as simple as that.
Having said that, below are some key differences between a Cloud and Traditional POS system in Malaysia.
a) Access to Data
When your data is stored on the Cloud, it is stored in physical servers that are connected to the internet 24 hours a day, 7 days a week, so you can retrieve your data anywhere and anytime you fancy.
This allows you to access your data via your mobile devices or desktop once it’s uploaded onto the Cloud, and you should be able to monitor that data on the go or remotely.
Traditional POS systems, on the other hand, do not offer the same functionality.
All data keyed into a traditional POS system is only stored within that particular system, and if anything were to happen to it, all your efforts will be in vain.
b) Setup
Setting up a Cloud system is so much simpler than doing so a traditional system. Though both require hardware like cash drawers, scanners and printers, everything Cloud POS system needs is usually just plug-and-play whereas a traditional hardware calls for a professional to set it up.
Updates are automatically applied on Cloud POS which makes things very convenient.
Should you require an update for your traditional POS system, we wish you the best of luck. You’ll most likely need to manually update it yourself or seek professional help.
c) System
Integrating new features or modules to your traditional POS system is ever more difficult. In fact, you’re considered lucky if you’re able to update those POS units. Manufacturers need to ensure that their outdated software is compatible with the latest modules, and that’s often a challenge considering new modules aren’t meant to work with older systems.
If you opt for Cloud-based systems, brand new features are automatically incorporated to your system every update; and if hardware is necessary, it’s only a matter of plug-and-play.
d) Subscription Pricing
In terms of price, Cloud POS providers usually charge a subscription fee whereas some traditional POS providers might just charge a one-time fee.
Though some traditional options are cheaper, we think the benefits of Cloud POS far outweighs any gains from the price difference.
e) Internet Dependency
A cloud based POS system needs an internet connection to run, while its traditional counterpart can operate just fine with or without the internet.